Preparing for graduation: migrating documents from Champlain accounts

12 months after graduation, student accounts are disabled, which means that you will no longer be able to access your school data. This guide will show you how to download your most important data before that time is up.

General Tips

  • Verify your permanent physical address and contact information

  1. Go to

  2. Sign in with your Champlain account

  3. Check that the addresses and contact information are up-to-date. If they are not, email the Enrollment Service Center ( or visit them in the first floor of Perry Hall to update your information

  • Disassociate your Champlain email with any online services you’ve set up that you plan on using after graduation. Often students create accounts for services offering a student discount (i.e. Spotify, Amazon Prime) with their Champlain account. Now that you’re graduating and will lose access to that email account, you’ll want to switch over any accounts using your MyMail address to use a personal address instead.

    • If you can’t remember all the accounts you’ve created, try searching your email for “account” or “welcome”, as most services send out registration emails with those terms.

    • Don’t forget Facebook and non-academic services! Check that they all are using a personal email address.


If you’d like to download a copy of your student email, follow the setup instructions below.

Step 1: Enabling POP access

Before we can set up a email client to access our Champlain account, we need to enable the POP protocol through Gmail. To do so:

  1. Sign in to your Champlain email

  2. Click the cog / gear icon on the top right

  3. Click the “Settings” link

  4. Click the “Forwarding and POP/IMAP” tab

  5. In the “POP Download” line, choose “Enable POP for all mail”

  6. Scroll down to the bottom of the page and click “Save Changes”

Step 2: Set up account in Thunderbird

Mozilla Thunderbird is a free email client made by the company that develops Firefox. It is available for Windows, Mac OS X, and Linux operating systems, and you can download it at

  1. Download and install the Thunderbird client using the link above

  2. If the “Welcome to Thunderbird” window appears, choose “Skip this and use my existing email”

  3. Enable access for less-secure apps by visiting this link and choosing the “on” option:

  4. Fill out the account configuration window with the following details, replacing your email address, name, and password.

Preparing for graduation

Here’s a quick rundown of the changes:

  • Email address / username: Your MyMail address

  • Incoming server:

    • Type: POP3

    • Hostname:

    • Port: 995

    • SSL: SSL/TLS

    • Authentication: Autodetect

  • Outcoming server:

    • Type: SMTP

    • Hostname:

    • Port: 465

    • SSL: SSL/TLS

    • Authentication: Autodetect

Email should start downloading. If you delete a message in Thunderbird, it won’t remove it from your account, it will just delete your copy in Thunderbird..

 Google Docs / Drive files

To download all your Drive documents and files, open Drive and select all the files. Right-click one of the selected files and click “Download”. Drive will prepare a ZIP of all the items, which may take a while to prepare and download. If it fails, try selecting fewer sets of files at once.

Financial, Tax, and Academic Data

1098-T Tax Documents

  1. Open the Current Students portal

  2. Click WebAdvisor. Login if prompted.

  3. Click the blue “Students” link

  4. On the right side list, choose “Student Statement & Payment” under “Student Accounts”

  5. Make sure your pop-up blocker is disabled for Champlain websites

  6. If TouchNet does not open automatically, click the “CLICK HERE TO CONTINUE” button.

  7. Click the “eStatements” tab

  8. In the middle of the page is the “1098-T Tax Statement” section. For each statement listed, click the “View” link to the right. This will prompt you to download a PDF of the 1098-T (or it may open directly in your browser, in which case you can save it from there).

Tax Documents & Payslips (Workday)

  1. Open the Current Students portal

  2. Click Workday. Login if prompted.

  3. Click the “Pay” icon

  4. Make sure your pop-up blocker is disabled for Champlain websites

  5. On the right, choose either “Payslips” or “My Tax Documents” under the “View” section

  6. Tax documents have a “View/Print” button in the “Employee Copy” column that you can use to download PDF copies. Payslips have separate buttons for View and Print, so choose Print to get a PDF version.

Unofficial Transcript

  1. Open the Current Students portal

  2. Click WebAdvisor. Login if prompted.

  3. Click the blue “Students” link

  4. On the left side list, choose “Transcript” under “Academic Profile”

  5. Click Submit

  6. Save or print the page

Financial Aid award letters

  1. Open the Current Students portal

  2. Click WebAdvisor. Login if prompted.

  3. Click the blue “Students” link

  4. On the left side list, choose “Financial aid award letter” under “Financial aid”

  5. Choose the desired year and click Submit

  6. Save or print the page

Network drive files

One of the most important areas to check is your H: drive. This is the drive that shows up in the Computer folder with your name, and where you might have stored work from classes.

Preparing for graduation

There are a few different ways to download your H: drive data:

Download H: drive data using campus machine

You can use any public machine (open labs, classrooms, library, IDX lounge) to copy your data to a USB thumbdrive. This is the simplest way, but only works if you’re on campus. After signing in to a public campus machine, you should see your H: drive in the Computer folder.

Download H: drive data from off-campus

ChampSupport has a wiki page detailing the process to access your H: drive from off-campus. You’ll need to download a FTP client software to do so. You can find the instructions here

Canvas Submissions / Class Examples

Were there any examples, tutorials, or reference material from classes that you found really useful? Now is a good time to save a copy from Canvas. You’ll have to do this manually – open the course and find the lesson material you want to save, and then save or print the page to PDF.

If you want to save a copy of all your submissions, Canvas makes this very easy. This might be useful if you’ve lost some of your work or want to keep a portfolio of work you created. To download all your submissions, you can go straight to the export page at You can also get to this page by clicking the “Account” link on the left sidebar in Canvas, choosing “Settings”, and then choosing “Download Submissions” on the right side of the page.


Updated on August 29, 2018

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